From the BRIN building auditorium
The 50 Years of Indonesian Satellites commemoration took place at the BRIN building, Central Jakarta, on 8 July 2026. The project photographs show a main LED screen, vertical LED panels and a panoramic view of the stage in the auditorium. Institutional commemorations usually combine official speeches, historical videos and ceremonial moments. The sections below discuss how to plan a screen arrangement like this for a similar event. This guidance is general and should be adapted to each institution's rules.
Give the main and vertical screens separate roles
The main screen usually shows the core material such as videos, speech slides and camera feeds. Vertical panels can carry the event identity, institutional logos or supporting visuals that stay up throughout. Decide each screen's role early so the design team knows the sizes and aspect ratios to produce. If each screen shows different content, the number of sources and how they are switched needs to be confirmed.
- Main screen: videos, slides and camera feeds.
- Vertical panels: logos, event theme or static visuals.
- List of content sources and who operates them.
Align with protocol and the rundown
Institutional events follow a strict protocol order, such as the national anthem, official speeches and symbolic signings or launches. Each part often needs a change of screen content. Prepare a technical rundown listing the screen material for every item and who gives the cue. Coordinate with the protocol team so last-minute changes to the running order reach the operators straight away. Keep a backup copy of the content on a second device as a precaution.
Check the auditorium and schedule a rehearsal
Government building auditoriums often have a fixed stage, permanent seating and security access rules. Ask the building manager for stage dimensions, ceiling height, power points and goods entry times. This data determines a realistic screen size. Schedule a rehearsal with final content and protocol staff, since commemorative videos are usually played at fixed moments. Include any VIP arrangements that affect the stage layout.
- Fixed stage dimensions and auditorium ceiling height.
- Access permits and goods entry times from the building manager.
- A rehearsal together with protocol staff.
Send one brief for the commemoration
Combine the date, building, access times, auditorium plan, protocol rundown, screen content list and stage needs in one version of the brief. Separate essential items from additions still awaiting budget or internal approval. Princess sales prepares a quotation after these details have been discussed, so the proposal can follow your institution's procurement process. Attach the on-site contact and any venue rules document as well. If anything changes after the brief is sent, update the same document so everyone works from the latest version.
