From the CCS Forum 2026 ballroom
The International & Indonesia CCS Forum 2026 took place at Hotel Mulia Senayan, Jakarta, on 26–27 August 2026. The project photographs show an LED screen and a panel stage in the ballroom. A two-day forum with a panel format like this needs clear audio for several speakers at once. When briefing your own forum, start with the session structure: who sits on stage, how long each panel runs, and how delegates will ask questions.
Count microphones per panel session
The number of microphones is set by the session with the most panellists, not the average. Note whether panellists will use handheld, clip-on or table microphones, as this affects changeovers between sessions. At international forums panels often change quickly, so the team needs the session order from the rundown. Also allow spare microphones and batteries for long sessions. This information helps the team plan mixer channels and receiver placement without guesswork.
- The maximum number of panellists in one session, including the moderator.
- The preferred microphone type for panellists and keynote speakers.
- The number of microphones for delegate Q&A in the seating area.
Allow for languages and interpretation
Forums with speakers and delegates from several countries sometimes need simultaneous interpretation. If so, mention it early so the audio feed for interpreters and delegate receivers can be planned together with the interpretation provider. The working language also affects LED screen content, such as whether session titles and panellist names appear in two languages. Also say whether any speakers will join online, as audio from a video call needs to go into the ballroom sound system and back to the remote speaker.
Plan what the screen shows during panels
An LED screen at a panel discussion usually shows the session title, panellist names, slides or a camera feed. Decide which source appears in each part of the rundown and who operates the switching. In a large hotel ballroom, delegates in the back rows rely heavily on the screen to see who is speaking. Send presentation files early and in the agreed format, so the slide order can be checked with the operator at rehearsal.
- Session title and panellist name templates in their final format.
- Whether a camera feed is needed to show speakers on screen.
- The rehearsal slot in the ballroom before day one.
Send one brief the team can work from
Combine the date, venue, access times, layout, rundown and technical requirements in a single version of the brief. For a multi-day forum, include the rundown for each day and any layout changes between days. Separate essential items from optional extras still under consideration, and mark anything not yet final. Also include a contact who can be reached during preparation. Princess sales prepares a quotation after discussing these details with you, so the equipment and crew list follows the actual conditions of your event.
